Question 1

What is AuditTrackr?

Accepted Answer

AuditTrackr is a financial evidence platform that lives inside WhatsApp. It allows field teams to capture receipts, invoices, and site expenses by simply sending a photo to a WhatsApp bot.

Unlike traditional expense apps, there is no app to install or learn. We extract the data using AI, verify it for fraud, and structure it into audit-ready reports for finance teams.

Question 2

How does AuditTrackr work with WhatsApp?

Accepted Answer

It's as simple as chatting with a colleague:
1. You save our number as a contact.
2. You forward a photo, PDF, or voice note of an expense.
3. Our AI extracts the Vendor, Date, Amount, and Tax.
4. You reply "Yes" to confirm the details.

That's it. The data is instantly available in the finance dashboard and ready for export to Xero, Sage, or Excel.

Question 3

Can WhatsApp messages be used as audit evidence?

Accepted Answer

Yes, absolutely. Tax authorities (like HMRC in the UK) require a digital record of the receipt and proof of the transaction.

AuditTrackr enhances this by:
- Storing the original high-res image (preventing compression loss).
- Logging the sender's identity and timestamp (chain of custody).
- Detecting duplicates and potential AI-generated forgeries.

We provide a stronger evidence trail than a physical shoebox of faded thermal receipts.

Question 4

How do I prepare for an audit with AuditTrackr?

Accepted Answer

If you are using AuditTrackr, you are already prepared.

In the dashboard, you can click "Generate Audit Pack" for any given period. This creates a zip file containing:
- A reconciled CSV/Excel ledger.
- A folder with every receipt image, renamed to match the ledger ID.
- A PDF summary of approvals and changes.

You can give this directly to your auditor or accountant.

Question 5

What teams benefit most from AuditTrackr?

Accepted Answer

AuditTrackr is built for teams that are "on the tools" or constantly moving:
- Construction & Trades: Buying materials on site.
- Logistics & Fleet: Fuel receipts and road expenses.
- Film & Production: Petty cash and runner expenses.
- Events & Hospitality: Last-minute supply runs.

Any team where sitting down at a laptop to do expenses is a burden will love AuditTrackr.

Frequently Asked Questions

Ready to simplify your audit trail?